When there is a hazard within a building such as a fire or chemical spill, occupants within the building should be evacuated or relocated to safety. Body copy: Actions to prepare a facility for a forecast event depend upon the potential impacts from the hazards associated with the event. Review the list of hazards presented at the bottom of the page. For example, a Phase A Advisory might involve a large fire, an approaching blizzard or hurricane, or building system failures that may extend for more than a few hours or involve multiple buildings. Serve as liaison with the On-Scene Commander and outside agency spokespersons, PR staff may designate other staff, based on expertise and command of current information to speak to reporters, Occupational Health and Safety Administration, Boston Medical Center Emergency Management, Boston Mayorâs Office of Emergency Management, Massachusetts Emergency Management Agency, Boston /Brookline/Cambridge Fire Departments, School of Public Health Auditorium in the Evans basement. Plan must therefore be specific to the site. The Student Affairs Branch Director will be alerted to any event that requires the Command Center to be activated and will coordinate all activities relating to student life, including preparing a script based on information obtained through the Command Center to relay to concerned students and parents. 3.1. Currently, all public buildings are required to formulate a FEP for their building. The Emergency Response Procedures for Boston University are as follows: 6.1. Risk Management is immediately notified of any incident involving heavy property damage, an environmental spill, or in the case of serious bodily injury to employees, students, or outside parties. Taking action before a forecast event, such as a severe storm, can prevent damage. Documentation of building systems may also prove valuable when a utility system failsâsuch as when a water pipe breaks and no one knows how to shut off the water. Identify how you will communicate with management and employees during and following an emergency. For incidents that affect only Boston University Medical Campus (BUMC), the Executive Director of Support Services or designee will determine whether there is a significant emergency that requires notification to BUMC, the content of the message and the segment(s) of the BUMC community to be notified. Telecom is a unit of IST. PS communicates through a 24-hour dispatch center to activate the Boston University Emergency Response Plan. Develop hazard and threat specific procedures using guidance from the resource links at the bottom of this page. If a transportation accident on a nearby highway results in the release of a chemical cloud, the fire department may warn to âshelter-in-place.â To protect employees from an act of violence, âlockdownâ should be broadcast and everyone should hide or barricade themselves from the perpetrator. Such circumstances can cause death or significant injuries to people, disrupt operations, cause physical or environmental damage, or threaten the University's reputation. Establish a family meeting place that’s familiar and easy to find. At the very least, every facility should develop and implement an emergency plan for protecting employees, visitors, contractors and anyone else in the facility. If, as part of this event, an explosion, or act of terrorism has occurred, public emergency officials may order people in the vicinity to âshelter-in-place.â You should develop a shelter-in-place plan. Review hazard or threat scenarios identified during the, Assess the availability and capabilities of. Communications between the Command Center and staff in the field will be accomplished with the university’s WebEOC system as well as via radio, Nextel, and cellular telephone systems. This information will be updated as new information is received, with a minimum time-frame of 30-minutes. Within the Emergency Response Plan the operational levels of emergency situations are defined as well as the conditions that dictate the declaration of these levels. Refer to Emergency Response Plan Procedures and Emergency Response Form Type “A” Medical (see Attachment A). Sound the evacuation signal during planned drills so employees are familiar with the sound. Human Resources advise departments as to pay procedures resulting from the decision. Consider internal resources and external resources including public emergency services and contractors. Every effort will be made to acquire telephone support, so Incident Command Response Team members are not answering telephones. EHS is responsible for general safety in all emergency situations and will coordinate with and/or notify regulatory agencies as necessary. Communicate key authorized messaging points for real-time social media posting. TYPES OF EMERGENCY PLANS : On-site plan : This will be the responsibility of the works management to formulate it. The following university departments will take the lead in working with outside agencies unless determined otherwise by the Incident Commander: 6.10. Make a plan today. Handicapped personnel should be assisted to a stairwell away from the scene and the location of that individual should be reported to Public Safety for a Boston Fire Department assisted evacuation. Public emergency services include fire departments that may also provide rescue, hazardous materials and emergency medical services. The first step when developing an emergency response plan is to conduct a risk assessment to identify potential emergency scenarios. Incident management may require additional incident-specific or on-scene administrative assistance and may involve vendor contracts, cost analysis, recordation of personal time, and administration of compensation claims. The Finance/Administration Chief is responsible for overseeing incident-related expenditures and providing accounting, procurement, time-recording and cost analysis services. Building or fire codes may require more exits for larger buildings. The main stages in Emergen… Since outside agencies such as the Fire Department usually provide information to the media directly, PR will identify outside agency spokespersons and coordinate information dissemination with them. When in doubt, questions should be referred to EHS, FMP, or Public Safety, as appropriate. They should be trained to hide under a desk, in the corner of a room and away from the door or windows. In the interest of safety for the members of our community, the University will initiate the BU Alert system without delay unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency. First aid kits are available in the construction trailer and in all Blattner pickups and featherlite trailers for the crews. Large incidents usually start small and Boston University utilizes the BU Incident Notification System to alert key personnel of a situation that may warrant their attention. An emergency poses an immediate risk of significant harm to health, life, property or the environment. Your plan should specify exactly the conditions that require an evacuation. Determine whether external resources have the information they would need to handle an emergency. OGC, in concert with EHS, also represents Boston University with regulatory agencies and other governmental entities. Deans or Directors, as the senior university official in a non-student building, should not hesitate to call for assistance in evacuating the building in situations, which put the occupants in danger. An employee trained to administer first aid or perform CPR can be lifesaving. Incident Command Post or Command Center. Others should be familiar with the locations and functions of controls for building utility, life safety and protection systems. But not all of them would require an evacuation. The temporary acquisition of buildings, departments, and/or supplies for the purpose of relocating students, visitors, faculty, or staff may be necessary to compensate for disruptions to normal operations. Develop protective actions for life safety (evacuation, shelter, shelter-in-place, lockdown). As part of this training, RL conducts evacuation drills each fall in all large residence halls. The Emergency Response Plan discusses the three levels/phases of emergency situations as well as evacuation and shelter-in-place procedures when evacuation is not appropriate. Local, regional, and state public safety authorities response will complement the universityâs response as necessary. 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